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Senior Research Award Coordinator

Please see Special Instructions for more details.

Note 1: UTSA is a tobacco-free campus. Note 2: UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Note 3: This is a security sensitive position. Employment is contingent upon a successful background check.

Position Details

Position Information

Title of Position Senior Research Award Coordinator
Requisition Number BES20170354P
Department Posting Name Research Service Center for Colleges of Liberal & Fine Arts - Business - Honors
Location Main Campus
Recruitment Type External
Position Type This is a Classified, benefits eligible, position.
Grant Funded? No
Hours per week 40
If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked

Occasional extended hours may be assigned to meet Center needs.

If Temporary, Ending Date
Recruiting Rate Commensurate with experience (beginning salary negotiable depending on qualifications)
Beginning Salary Flexibility Yes
Pay Basis Salary
Required Education Bachelor's Degree
Do you want to allow additional experience to substitute for required education? Yes (1 Year Experience = 1 Year Education)
Preferred Education Master's Degree
Field of Study

None specified.

MS Office Experience Required Word, Excel, PowerPoint
Will this position require driving a UT or personally owned vehicle? No
Other Computer and Software Skills Required

Use of personal computer and standard office equipment.

Experience and Other Skills Required

-Six years of grant/research administration
experience. (Per the job description: May substitute Master’s degree with 4 years of experience or High School with 10 years of experience).

-Excellent interpersonal skills.

-Ability to handle complex multiple tasks
effectively.

-Broad knowledge of processes, protocols and procedures regarding budget, account and fund management, personnel management of labor contracts and human resources policy.

-Broad knowledge of financial analysis and
reporting techniques, human resources and risk management planning, accounting, and payroll.

-Broad knowledge of common campus specific and other computer application programs.

Do you want to allow additional education to substitute for required experience? Yes (1 Year Education = 1 Year Experience)
Other Skills Preferred

CRA, CPRA, or CFRA certification.

Experience with PeopleSoft and Cayuse.

Description of Job Duties

Pre-Award Concentration
1. Obtains and reviews funding requirements and identifies critical issues for Research Award Administrators (RAA’s).

2. Assists in the development of and certifies that sub-recipient documentation for proposal submission is accurate.

3. Reviews proposal narratives to verify cost sharing commitments, space requirements, export control, and faculty commitment.
4. Reviews final proposal and budget to ensure documentation is complete. Works with funding agencies if additional documentation is required.

5. Manages grant award negotiations and updates budgets or changes in scope.

6. Provides assistance in highly complex proposal submissions. Ensures proposal submissions meet the requirements of the institution and
sponsoring agency.

7. Facilitates the development of complex proposals involving more than one college and/or more than one institution.

8. Manages the RSC (Research Service Center) in the submission of proposals for internal proposal competitions.

9. Verifies that proposals are ready for submission and submits with RSC Director’s authorization. Ensures all deadlines are met in the RSC.

10. Assist the RSC Director in providing training to faculty on appropriate systems.

11. Works with all Office of Research Integrity Offices and with grant management data.

12. Provides guidance to pre-award Research Award Administrators on all issues.

13. Performs other duties as assigned.

Post Award Concentration
1. Works with the post award RAA’s on complex post award issues.

2. Finalizes award set-up and assigns account number.

3. Monitors project budgets and approves expenditures over $5,000. Prepares and issues a variety of expenditure and other reports.

4. Reviews billings and revenue collection and expenditures associated with certified recharge centers or specialized research units.

5. Sets up and verifies receipt of cost sharing and allowability of program income. Reviews timeliness of cost sharing expenditures. Reviews and approves accounting documents.

6. Approves no cost extensions and submit approvals to federal agencies. Approves cost transfers and reconcile accounts.

7. Submits invention notices to the federal government. Coordinates with Technology Transfer and submits final invention report to federal
government.

8. Corresponds with the federal government and other sponsors on financial matters.

9. Verifies that all progress, financial and final technical reports have been sent to the sponsor.

10. Verifies that all sub-recipient final reports have been received by UTSA for close out of an award.

11. Monitors budgets and performance metrics.

12. Provides guidance to post award RAA’s on all issues.

13. Performs other duties as assigned.

Posting Open Date 09/01/2017
Posting Close Date at midnight on 09/20/2017
Open Until Filled No
Special Notes To Applicants

Note 1: UTSA is a tobacco-free campus.

Note 2: UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Note 3: This is a security sensitive position. Employment is contingent upon a successful background check.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Advertisement/External Publication (Please Specify in follow up question below)
    • Friend/Personal Referral
    • Internal Employee
    • Job Board/Website (Please Specify in follow up question below)
    • HigherEd Jobs
    • LinkedIn
    • Facebook
    • Indeed
    • Social Media-Other (Please Specify in follow up question below)
    • Other (Please Specify in follow up question below)
  2. * Please Specify: (enter "NA" if not applicable)

    (Open Ended Question)

  3. * Please acknowledge your understanding that if you are offered a position at UTSA, you must come to the Human Resources Office, (4th floor North Paseo Bldg) on your first day of employment with the appropriate documentation (http://www.uscis.gov/sites/default/files/files/form/i-9.pdf#9) of your identity and ability to legally work in the United States.
    • Yes, I acknowledge
  4. * This position requires a Bachelor's Degree or higher AND six years of (paid, full-time equivalent) grant/research administration experience. Additional education and experience may be substituted. Do you have one of the following combinations?
    • Yes, Master's Degree + 4 years required experience
    • Yes, Bachelor's Degree + 6 years required exprience
    • Yes, 90 college hours + 7 years required experience
    • Yes, 60 college hours + 8 years requried experience
    • Yes, 30 college hours + 9 years required experience
    • Yes, High School Diploma + 10 years required exprience
    • No
  5. * Please list the positions where you obtained the required (full-time equivalent) experience and the length of service in each job. **These jobs MUST be listed with more detail in the "Work Experience" section of your application. Failure to do so may disqualify your application.**

    (Open Ended Question)

  6. * Do you have experience using MS Office programs: Word, Excel, PowerPoint?
    • Yes
    • No
  7. * Rank your experience using Cayuse.
    • None
    • Beginner
    • Intermediate
    • Advanced
  8. * Please rate your level of experience with PeopleSoft
    • No experience
    • Basic level experience
    • Intermediate level experience
    • Advanced level experience
  9. * Do you have knowledge of processes, protocols and procedures regarding budget, account and fund management, personnel management of labor contracts and human resources policy?
    • Yes
    • No
  10. * Do you have a broad knowledge of financial analysis and reporting techniques, human resources and risk management planning, accounting, and payroll?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents