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Office Assistant II - PREP

Please see Special Instructions for more details.

Note 1: UTSA is a tobacco-free campus. Note 2: UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Note 3: This is a security sensitive position. Employment is contingent upon a successful background check. Note 4: EMPLOYMENT DATES are June 11, 2018 - August 3, 2018. Note 5: At the discretion of the hiring department, this position posting may be closed once a sufficient number of qualified applications has been received

Position Details

Position Information

Title of Position Office Assistant II - PREP
Requisition Number NBES20180046P
Department Posting Name TX PRE ENGINEERING PROGRAM
Location Downtown Campus
Recruitment Type External
Position Type This is a Classified, non-benefits eligible, position.
Grant Funded? No
Hours per week 32-40
If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked
If Temporary, Ending Date 08/03/2018
Recruiting Rate $10.00 - $14.04/hour(beginning salary negotiable depending on qualifications)
Beginning Salary Flexibility No
Pay Basis Hourly
Required Education Graduated High School or completed GED
Do you want to allow additional experience to substitute for required education? No
Preferred Education
Field of Study
MS Office Experience Required Word, Excel, PowerPoint
Will this position require driving a UT or personally owned vehicle? No
Other Computer and Software Skills Required

Personal computer and standard office equipment.

Experience and Other Skills Required

One year of general clerical experience.

Do you want to allow additional education to substitute for required experience? No
Other Skills Preferred

KNOWLEDGE OF:

School office terminology, practices and procedures.

Modern office practices, procedures and equipment.

Student record-keeping techniques.

Health and safety regulations.
Correct English usage, grammar,spelling,punctuation and vocabulary.

PREP organization, operations, policies and objectives. Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Telephone techniques and etiquette.

Description of Job Duties

Perform a wide variety of clerical and secretarial duties to coordinate PREP office activities and assist the Site Director in a variety of administrative matters.

Maintain accurate student records.
Understand and follow oral and written directions.

Complete work with many interruptions.

Work independently with little direction.

Establish and maintain cooperative and effective working relationships with others.

Learn, interpret,apply and explain rules, regulations, policies and procedures.

Operate a variety of office machines including computers and copiers.

Maintain good public relations with students, parents, teachers and the public.

Meet schedules and time lines.
Plan and organize work.

Compile and maintain accurate records, verify data and prepare reports.

Work confidentially with discretion.

Communicate effectively both orally and in writing.

Posting Open Date 04/11/2018
Posting Close Date at midnight on
Open Until Filled Yes
Special Notes To Applicants

Note 1: UTSA is a tobacco-free campus.

Note 2: UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Note 3: This is a security sensitive position. Employment is contingent upon a successful background check.

Note 4: EMPLOYMENT DATES are June 11, 2018 – August 3, 2018.

Note 5: At the discretion of the hiring department, this position posting may be closed once a sufficient number of qualified applications has been received

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Advertisement/External Publication (Please Specify in follow up question below)
    • Friend/Personal Referral
    • Internal Employee
    • Job Board/Website (Please Specify in follow up question below)
    • HigherEd Jobs
    • LinkedIn
    • Facebook
    • Indeed
    • Social Media-Other (Please Specify in follow up question below)
    • Other (Please Specify in follow up question below)
  2. * Please Specify: (enter "NA" if not applicable)

    (Open Ended Question)

  3. * Please acknowledge your understanding that if you are offered a position at UTSA, you must come to the Human Resources Office, (4th floor North Paseo Bldg) on your first day of employment with the appropriate documentation (http://www.uscis.gov/sites/default/files/files/form/i-9.pdf#9) of your identity and ability to legally work in the United States.
    • Yes, I acknowledge
  4. * Do you have a High School diploma/GED or higher?
    • Yes
    • No
  5. * Do you have one year of (paid, full-time) general administrative or clerical experience?
    • Yes
    • No
  6. * Please list the positions where you obtained the required (full-time equivalent) experience and the length of service in each job. **These jobs MUST be listed with more detail in the "Work Experience" section of your application. Failure to do so may disqualify your application.**

    (Open Ended Question)

  7. * Do you have experience working with Microsoft Word, Excel, and PowerPoint?
    • Yes
    • No
  8. * Please rank your knowledge of school office terminology, practices, and procedures.
    • Beginner
    • Intermediate
    • Advanced
  9. * Do you have knowledge of personal computers and standard office equipment?
    • Yes
    • No
  10. * Are you are former PREP participant?
    • Yes
    • No
  11. * Have you worked for PREP before?
    • Yes
    • No
  12. * Are you aware that this is a temporary, non-benefits eligible position with employment dates between June 11, 2018 - August 2, 2018?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/CV
Optional Documents
  1. Cover Letter